Top 10 Party Bus Rental Tips

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There is now an extremely high demand for party buses all over the world.  People have been hiring party buses for special occasions such as high school proms, wedding anniversaries, bachelor and bachelorette parties, birthday parties and much more.  If you’re like most people, you probably don’t know what to look or ask for when renting a party bus.

There are a lot of resources online about renting a party bus, but many of them are not very user friendly.  That’s why we decided to create the “Top 10 Party Bus Rental Tips”.  Make sure you read through this list before you hire a company.

Proof of Insurance and Permits

Most people overlook this aspect of renting a party bus.  Party buses require inspections and Class B drivers who keep daily logs.  Make sure you ask and check these items along with insurance and license number.  This number should be located on the front and back bumper of the bus.

Booking Confirmation

After sorting out the details and hiring a party bus company, make sure you receive a written booking confirmation that states the type of party bus you are renting, the agreed-upon rate, locations and times for pick-up and drop-off, deposit amount, and other relevant details.

Cancellation Policy

Know what to expect if something unexpected happens and you have to cancel your party bus reservation.  Most companies will work with you to reschedule or charge a minimal cancellation fee if you cancel before the dispatch of your chauffeur.

Food and Beverage

party bus food and beverage

Part of the fun of renting a party bus is starting the party before you arrive at your special event.  Some companies allow you to bring your own drinks and food, while others provide it as an option or part of a package.  Check with the rental company about its policies and offerings for food and beverages.


Even though the rental company offers music (some even offer DJs), you may prefer to bring your own music on your iPod or a CD.  Make sure you discuss this preference in advance.


Have it all planned out before you make a reservation.  Are you going straight from “Point A” to “Point B”?  Or do you plan to make several stops along the way?  You’ll want to inform the rental company and driver of your expected itinerary.


Each company establishes its own rental structure, whether hourly or flat rate.  Make sure you understand any surcharges, such as fuel charges and any other associated costs.  Make sure they don’t have any hidden fees that you will be hit with after the rental.  Ask about the tipping policy and how much they charge if you go over your agreed time.


Party buses are sophisticated vehicles with numerous amenities such as flat screen TVs, fiber optic lighting, dance poles, disco balls, etc.  As a result of the partying that happens in these buses, it isn’t unusual if some of these items malfunction once in a while.  When checking out the bus, turn on every light and inspect every electronic device.  If the bus is less than perfect, move on to another one or report the malfunctions so you’re not liable for them;  this may also allow you to negotiate a discount.


Some companies want to know about your special event so they can arrange for decorations (if any).  Make sure you have a good idea of how many people are riding, the number of hours you expect to need service, and the distance you expect to ride.  To be on the safe side, just add a little extra in terms of time and number of people.

Tip your Driver

It’s customary to tip the driver 18% to 20% of the base price of your rental.  After all, he/she is making sure you have a good time without driving drunk.  Some companies add the tip automatically to the price, while others leave the tipping to the customer.  If the company does not add the tip automatically, make sure you collect a tip stash from all your friends so you can store the money in a safe place before it’s spent.


If you follow those 10 tips, you shouldn’t have a problem renting a party bus and having an amazing time with your friends.

Ready to rent a party bus?  Click here now to find a party bus company in your city.

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